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Custom transportation software for carriers

We build custom transportation software that joins operations and back office: drivers log each trip in the app, the trip is invoiced with its bill of lading when it ends, diesel is tracked with a photo of the pump, driver pay is calculated per trip and every delivery keeps its proof.

Transportation software on a laptop

Is this happening at your trucking company?

  • The trip ends and the invoice is created days later, in another system, retyping everything.
  • In Mexico every bill of lading (Carta Porte) means hunting for tax codes and risking a fine if it is wrong.
  • Fuel purchases do not match the miles driven and you suspect small, steady theft.
  • Paying drivers per trip is a hand calculation that always ends in an argument.
  • A customer claims damage or a shortage and you have no photos of loading or delivery.
  • Insurance policies and permits expire without anyone noticing.

Transportation software we have built

We have worked with freight carriers, a last-mile delivery company and towing companies. Each one had a different gap between what happens on the road and what reaches the office.

Platform for freight trucking companies in Mexico

Platforms: Web dashboard · Android and iOS app · API

The problem: Carriers kept trips, invoicing and driver pay in different places, and needed to explain each truck's diesel consumption.

What we built: A subscription platform for many companies: trips through the driver app with loading and unloading photos, an invoice with Carta Porte generated when the trip closes, diesel fill-ups with a pump photo and efficiency per truck, per-trip driver pay, receivables with reminders and insurance and permit alerts.

Last-mile delivery company serving a retail chain

Platforms: Web dashboard · Android and iOS app · API

The problem: It supplies drivers, supervisors and vehicles to many stores and needed to know for certain who showed up, when, how much to pay each person and how much to bill the client.

What we built: An app with clock-in and clock-out by photo and proximity check to the store, package counts and proof for large items; and a dashboard with shift scheduling, payroll for drivers and supervisors, payments to vehicle suppliers and a pre-invoice for the client by store.

Towing and roadside assistance company

Platforms: Customer app · Operator app · Web dashboard

The problem: Service calls came in by phone and were dispatched by hand, prices were estimated by eye and the fleet had no maintenance control.

What we built: An app for customers to request a tow truck and follow it on a map, automatic dispatch to the nearest available operator, pricing by base fee and distance, card or cash payment, and a fleet dashboard with maintenance and rental contracts with a damage diagram.

Group of towing companies under several legal entities

Platforms: Web dashboard · Android and iOS app · API

The problem: Dispatch assigned tows with no evidence of what happened during each service, and operator expenses and accidents were documented on paper.

What we built: A dashboard per company in the group with service dispatch, per-kilometer pricing, a daily operator fund and expenses with photos, accident records and fleet maintenance; plus an operator app with photo evidence at every stage of the service.

What your transportation software can include

Transportation software works when data is captured where things happen: in the cab, at the scale, at the fuel pump and at the dock. These are the pieces we build most often.

Trips end to end

Create the trip, assign truck and driver, log departure and arrival from the app, record detention time, and close it with the paperwork ready to invoice.

Invoicing with bills of lading

When the trip ends, the invoice line and its Carta Porte (the bill of lading Mexico requires for road freight) are generated, along with payment receipts and credit notes, with no retyping.

Fuel control

Each fill-up is logged in the app with a photo of the pump, liters, amount and odometer; the system calculates each truck's fuel efficiency and flags the ones that fall out of range.

Per-trip driver pay

Driver pay comes from the trips actually completed, with their line items, so the calculation is the same every week no matter who runs it.

Proof of loading and delivery

Photos of loading, unloading, damage and rejected material, time-stamped, so you can answer any claim with evidence.

Receivables, insurance and permits

Charges per trip with due dates and a daily alert for those coming due, plus alerts for each truck's policies and permits before they expire. If you already have GPS, we integrate it to show active trips on a map.

Is your real problem fleet maintenance and cost?

If what you need is preventive maintenance, cost per mile, fuel and vehicle documents under control, you may not need custom development: we built Smart Fleet, our fleet management platform, for exactly that.

Smart Fleet also offers free calculators for fleet owners. If you later need custom trips, invoicing or driver pay, we build on top of it.

How we build your transportation system

We start by following one complete trip on paper: who creates it, which documents get filled in, how it is invoiced and how the driver is paid. That is where double entry and money leaks show up.

Then we build the driver app and invoicing first, because they save the most time, and add fuel, driver pay and receivables in stages, with weekly deliveries.

See how we work

Frequently asked questions about transportation software

What should transportation software include?

The essentials are tracking each trip from assignment to delivery, invoicing it, controlling fuel and knowing what to pay each driver. Maintenance, insurance, receivables and GPS are added depending on how your company operates.

Can it handle Mexican bills of lading (Carta Porte)?

Yes. The Carta Porte is built from the trip data (origin, destination, goods, truck and driver) with SAT catalogs preloaded, and it is stamped together with the invoice through an authorized provider.

Does it work for towing or delivery companies?

Yes. We have built systems for towing with automatic dispatch to the nearest available operator, services with proof at each stage and per-mile pricing, and for last-mile delivery with driver attendance and payroll.

Can it integrate with my GPS provider?

Yes, if your GPS provider offers a way to query positions. We show active trips on a map inside the same system where you invoice and pay drivers.

How much does custom transportation software cost?

It depends on the modules and integrations. After the discovery call we send a proposal with scope and price, which can be paid in monthly installments. If you only need fleet control, Smart Fleet may be enough.

Tell us how your transportation company runs

We will review your trips, invoicing and controls, and suggest where to start.

Send us a message so we can assess your situation and find the best solution for your business

  • You can book a free 30-minute session.
  • Everything we deliver comes with a 1-year warranty backed by a contract.

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